Schedule Pro Alert Auto Update Routines

Alert Auto Update Routines

WARNING:  Any of these four Auto-Updates will apply to ALL alerts, regardless of filters applied on this screen.  Therefore, even if filtered to a certain Job Type or Store Code, and Delete All Alerts for All Job costed Orders is clicked, it is going to remove all the alerts for orders that have been job costed, regardless of whether any are showing on the screen at the time based on the  filters.

Auto Update All Scheduled Quantities for All Edited RFMS Order Quantities

If a line was in Order Entry and was scheduled along with a job, and then the quantity was changed in Order Entry by someone who had the “Create Alerts for:  Line Qty Edited” checkbox checked in their system options,, a Line Qty Edited alert will show the Order Number, Product Code, and Est. Del. Date for that line (in addition to other information.)  To change the quantity of the related (the line with the same RFMS Order Number and Line Number) line in Schedule Pro to the NEW quantity in Order Entry FOR ALL LINE QTY EDITED alerts simultaneously, click this button.  This will update all the lines it can, and for all the lines it updates, it will delete the alerts.

After clicking the button, some Line Qty Edited alerts may be left:  the button will update all the lines that haven’t been split in Schedule Pro over several days or several trips or several crews.   For the ones that have been split or partially scheduled, any adjustments will need to be made one at a time (see below).

Auto Delete All Scheduled Jobs for all RFMS Voided Orders

If an order was entered in Order Entry and was scheduled, and then it was deleted from Order Entry (before the Scheduled Date) by someone who had the “Create Alerts for:  Order Voided” checkbox checked in their system options, an Order Voided alert will be created.  To delete the related job(s) from Schedule Pro FOR ALL ORDER VOIDED alerts simultaneously, click this button.  

Auto Delete All Related Scheduled Lines for All Deleted RFMS Order Lines

If a line was in Order Entry and was scheduled along with a job, and then it was deleted from Order Entry by someone who had the “Create Alerts for:  Line Deleted” checkbox checked in their system options, a Line Deleted alert will show the Order Number, Product Code, and Est. Del. Date for that line (in addition to other information.)  To delete the related (the line with the same RFMS Order Number and Line Number) line from Schedule Pro FOR ALL LINE DELETED alerts simultaneously, click this button.  

Delete All Alerts for All Job Costed Orders

This button does exactly what it says.  If there are leftover To Be Scheduled or Line Added alerts, for example, that were never used or deleted.  If the job has been Job Costed in Order Entry, it is assumed for the normal user of RFMS that that job has been completed, billed, and completely closed in RFMS.  So adding or editing the job in Schedule Pro is not necessary. With that in mind, click the button from time to time to clear out all “obsolete” alerts.  This will also remove the related red icons from Order Entry.

When deleting all alerts for all job costed orders, tracking notes are excluded and will require being manually tagged and deleted.