View and Edit Payables

The options available when viewing and editing a payable record depend on the payable's status and your General Ledger (G/L) period date.

Select the payable then click the view button, , in the toolbar to open the record. Double-clicking a record will open it directly into edit mode.

When viewing a payable record there will be options at the top of the screen. The option for Show Check, , will be in the toolbar once payment has been made.

Payable Record Edit Options

Payable Status	Allowed Actions
Open	All fields may be edited if the invoice date is within an open General Ledger period.
Paid	General Ledger distribution entries may be edited if the invoice date is within an open General Ledger period.
Flagged	General Ledger distribution entries may be edited if the invoice date is within an open General Ledger period.
On Hold	All fields may be edited if the invoice date is within an open General Ledger period.
Void	Nothing is editable.

Editing an Invoice in a Closed Period

Due to obvious General Ledger considerations, the Invoice Due Date and the Discount amount are the only fields that can be edited when the payable is from a closed period. No accounting entries are made.

Show Check

When a payable status has changed to PAID, the option to Show Check will be at the top of the screen when viewing the payable. This is a view only screen to see all of the invoices that are on that check.

Communications Center

Either from the browse screen or while viewing a payable the Communications center can be opened.

The communications center for Accounts Payable is limited to Interoffice Mail, Attachments, and Notes.

Notes can be added regardless of payable status. For information on how to add notes please see the article The RFMS Next Communications Center.