Navigating the E-Commerce Module

Applies to: RFMS E-Commerce (EC)
This article covers navigation inside the EC module in RFMS.
If you’re in RFMS Core modules (Inventory, Order Entry, Purchase Orders), this may not match your screens.

The E-Commerce module is where you work with supplier documents that move through the FCB2B connection. E-Commerce is designed for reviewing and processing inbound B2B activity, while RFMS ERP remains the system where product records, purchase orders, receiving, and accounting workflows are completed.

This article introduces how to open E-Commerce, explains what each menu contains, and points out the areas you will use most often.

Opening the E-Commerce Module

You can open E-Commerce in two ways:

• From the Navigator, select E-Commerce from the module list.
• From the File menu at the top of any RFMS window, choose Navigator > E-Commerce.

  Note: If you do not see E-Commerce, confirm that your user role has permission to access it. If you still cannot access it, contact your administrator or RFMS Support.

E-Commerce Window Layout

The E-Commerce module is organized a little differently than most RFMS screens. E-Commerce uses the standard menu bar at the top of the window, and most day-to-day tasks are accessed from the File and Utilities menus.

In particular, Setup and Maintenance are located under Utilities. If you are looking for configuration or administrative tools, start there.

File Menu

The File menu contains the screens used to review and work with supplier documents.

Option	What it’s used for
Product Catalog Download	Opens the downloaded 832 price catalog data so you can review it and import selected records into your RFMS product file.
Invoices > Invoice Matching	Opens electronic invoice matching so you can reconcile 810 invoices against your RFMS records using the tools on that screen.
Invoices > Archived Electronic Invoices	Opens the archive view for electronic invoices that have already been archived.
Invoices > Electronic Invoice Reporting	Opens invoice reporting options for electronic invoices.
Advance Shipping Notices	Opens the 856 ASN screen so you can review ASNs and use the actions available on that screen (print/archive/match, etc.).
Download and Process Electronic Documents	Runs a combined “download + process” routine when enabled. If it’s disabled, your environment may be configured to download automatically, or your permissions/settings may not allow manual execution.
Process Electronic Documents	Runs the processing routine for documents that have already been downloaded into E-Commerce.
Print Setup…	Opens printer/report setup used by E-Commerce printing.
Exit	Closes the E-Commerce module.

Utilities Menu

Utilities contains settings, status information, and administrative tools.

Option	What it’s used for
System Options	Opens E-Commerce system settings that control behavior such as processing and screen defaults.
Last Download Information	Shows the most recent download activity details so you can confirm when downloads last ran and whether they completed.
Setup >	Opens configuration screens used to set up and support the E-Commerce connection and related behaviors.
Maintenance >	Opens maintenance tools for troubleshooting and cleanup.
Calculator (F2Key)	Opens the calculator.
Reset Window Positions	Resets E-Commerce window placement to the default layout.

Utilities > Setup submenu

Setup contains configuration screens that support E-Commerce connections and processing behavior. These settings are typically managed by an administrator or implementation team.

Option	What it’s used for
Communication Properties	Stores connection properties used for supplier communication through the B2B connection.
Web Service Setup	Configures web service settings used by E-Commerce features that rely on web connectivity.
Supplier Cross Reference	Maps supplier naming/identifiers from incoming data to your internal supplier records.
Invoice Additional Charges	Controls how additional invoice charges are handled during invoice processing/matching.
Material Classification	Maps incoming catalog items to valid product codes/classifications for importing into Products.
Store Specific	Stores store-specific E-Commerce settings used by your environment.
Price Formula	Opens the price formula setup used to apply formulas for newly imported records (per your verified behavior).
Transit Time Adjustment	Adjusts transit time values used in E-Commerce workflows where transit time is referenced.
Create Store file for RFMS	Generates a store-related file used to support setup/communication configuration.
Initial Communication Setup	Initial setup routine used when establishing E-Commerce communications.

Utilities > Maintenance submenu

Maintenance contains tools used for troubleshooting and data cleanup. Use these options carefully.

Option	What it’s used for
View Transmission Errors	Displays transmission/processing errors to help troubleshoot download or document processing failures.
Product Catalog Maintenance	Legacy catalog maintenance tool. Not part of standard implementations today; use only if directed by RFMS Support.
Archive File Maintenance	Maintains archive files used by E-Commerce screens (cleanup/management tasks).
Clean Duplicate SKUs	Utility to identify and clean duplicate SKUs created by data/import conditions. Use cautiously.
Update Mohawk FOB	Vendor-specific FOB update routine for Mohawk data.
Update Shaw FOB	Vendor-specific FOB update routine for Shaw data.
Update E-Commerce Setup Files	Updates or refreshes E-Commerce setup files used by the module.

Next Steps

Next, continue to the Setup & Connections content to learn how supplier connections are configured and which settings affect downloading and document processing.