Direct Deposit - Setting Up Business Accounts Non Advanced Method

Full Direct Deposit User Guide

Business Account records are details about bank accounts already established at financial institutions from which payroll funds are drawn.  This may be a main business checking account, or a checking account specifically designed for payroll. Define the details of this business account in the Direct Deposit system.  This will allow the electronic transaction information created by the Direct Deposit system to indicate the proper source of the funds to be deposited into employee accounts.  Multiple accounts can be setup and chosen from at the time of transmission.

Add a New Account:

Setup>Business Accounts

Click on the Insert icon or press the <Insert> button. Fill in the data fields as described below.

Field Explanations

Account Description

Enter the full text description of this business account.  This is for reference only.

Account Number

Enter the full account number at this financial institution.  This information can be obtained from the bank, find this on a physical check.  This number must be entered without mistakes or the transmission will fail. Make sure to put in leading zeros, if any.

Bank Name

Enter the name of the bank where this account is located.  This is for reference only.

Bank TR

Enter the bank's transit routing number, sometimes referred to as the bank's ABA number.  This information can be obtained from the bank, find this on a physical check.  This will always be a 9 digit number, no spaces/dashes, etc. 

File Name

This option creates the file on the computer which needs to be transmitted to the bank.  The file name should be the name of the file with .txt as the extension.  For example, Deposit.txt. 

The bank may provide FTP information or have a secure area on their website for upload of the ACH file.  This is how the majority of setups are done.  Contact the bank to determine which method to use.

Account Type

Indicate whether this account is a checking or savings account.  Incorrectly specifying the type of account can have an adverse impact on the availability of employee funds.