Chart of Accounts

Go To User Guide - General Ledger

Order Entry>Utilities>Set Up>Chart of Accounts or Accounting>File>General Ledger>Chart of Accounts

This screen allows adding or editing accounts to the Chart of Accounts.  Accounts may not be deleted from Order Entry.  

Search for an Account

1. Click inside the Search Account Code and type in a number. Press Tab to search.
2. Click inside the Filter Description box and type and a few characters of the account name. Press the Tab key and the system will find and highlight the closest match. This method is useful if you are not sure of an account code number.

Add or Edit an Account

Click the Insert button to add a new account.

1. Enter account number and description. Duplicate numbers are not accepted.
2. Account type will be populated when the General Ledger is turned on.

Click the Edit button to change the description of an existing account.

1. Account name and the checkbox for inactive can be edited.
2. Sub account code descriptions can be changes by single-clicking an account then double-clicking the sub-code name. Enter a new name and then press the Enter key to save it.

 Note:

Sub Account Codes can have descriptions added. These descriptions show in A/P, Banking, Journal Print, Recurring Journal Entries and Journal Batch Entries.

Sub account code 99 is reserved for use by the system and does not have a description. Entering sub account code 99 distributes the entry between all the active store codes. These also print when printing the Chart of Accounts.

Deletes the highlighted account code

Except in the following circumstances standard account codes may not be deleted.  

A G/L account code may be deleted only if there has been no activity or history since the last time the general ledger was cleared.

If this is not possible, a journal entry may be done to clear the account. This way, the account number will not appear on financials.

Prints a listing of the chart of accounts.

This action prints a list of all account codes, their name, sub account names, and the account type.

Included in this list are all undefined account codes as well.

For information on using GST default codes when creating or editing an account code please see the article GST Default Code.