Certified Payroll

What is Certified Payroll?

Certified Payroll Reporting Requirements and the Davis-Bacon Act

Prevailing Wages or Prevailing Wage Rate Requirements for Federal and Federally-Assisted Construction projects are governed at the Federal level by the Davis-Bacon Act and mandate the submission of weekly certified payroll reports beginning with the first week that the company works on the project and for every week thereafter until your company has completed its work.

The weekly payroll reports are called certified because each payroll report is accompanied by a Statement of Compliance, which must be signed by the payroll administrator or other company official and contains language certifying that the information is correct and true.

Certified Payroll in RFMS?

Steps to setup Certified Payroll

>Utilities>System Options>Human Resources>Provider to HR. 

Enter default account codes for Earnings, Hourly, Overtime, and Doubletime. 

Accounting>File>Human Resources>File>Worker Information. 

The following options have to be checked.  

Active – Provider – Post Provider through HR.

Creating and Balancing Provider Records, Provider Rates Matrix, Certified Payroll, and Union Payroll

Check to enable certified payroll.

Certified payroll requires the use of the Provider Rate Matrix feature.  Click here for documentation on that feature.

Set Up Skill levels

Accounting>File>Human Resources>Utilities>Skill Levels

Certified Payroll reporting requires a Skill Level for the WH347 form to be populated correctly. The Skill Level has been added to the Providers Earnings screen to populate the information needed.   

1)    The Skill Level can be selected manually when the Unit Cost is populated manually or from Products. 

2)  If they do not match, a new record with the matching skill level must be added, or the record can be added manually as described in option 1.

Posting Provider Earnings

A Certified Payroll Rates section will be added to the Provider Record Screen. To enter a certified rate for a particular provider record, check the Use Certified Payroll box.

Click the F8 button to bring up the rates entered on the matrix marked as certified rates.

A company may pay their installers piece work or a rate per unit installed or even hourly.  The user will enter what they actually pay the installer in the provider record.  Then they will enter the government-mandated rate and hours worked.  This is for comparison purposes and will print the Certified Payroll report at the end of the week.

Certified payroll records and non-certified payroll records can be on the same invoice.  Also, notice on the browse screen there is a column labeled Certified.  This will help indicate whether the provider record is part of the certified payroll.

• Print Provider Earnings Report – At the end of a pay period, print and post the provider earnings report as normal.
• Human Resources/Prepare Payroll – Go to Human Resources/Prepare Payroll/Click post HR from Paid Providers. Prepare the payroll as normal and print the checks. 

Print Certified Payroll Report

 Order Entry>Reports>Certified Payroll 

The system will default to the last payroll paid date.

This selection prints a listing of certified payroll for a specified time period.

When printing the Certified Payroll Report, the system will default to two dates.  Both of these dates come from Human Resources.  

• Period Ending
• HR Pay Date   The system will default to the last payroll paid date.

Click the down arrow at the Print Tax Id Field to select between: not printing the ID at all, printing it in full, or printing it with only the last 4 digits shown. This report requires a legal-sized paper.

A few key points to remember:  

• When adding a provider record to individual order, the hourly rate will default to the previous hourly rate for that specific provider and product code if a provider record for that provider and product code has already been applied to that order. 

• If you enter providers to order in a billing group, the system will search the entire billing group and default the hourly rate for the specific provider and product code if that provider and product code already exists in the billing group.