RFMS Enterprise Manager actually has multiple functions. Audit tracker uses Microsoft SQL tables to record when changes are made to the system. Enterprise Manager also allows an enhanced security system for RFMS. This program works in conjunction with the SQL Database and Windows Authentication to track database activity and control system access at the user and group levels.
Users are required to sign in on each workstation, then the user’s login ID is used to determine their rights and permissions to various programs and features within RFMS. This is an alternative to the “password” security system within RFMS Core, in which certain programs or screens are password protected, and the passwords are hierarchical. Instead of being asked for passwords on restricted areas, users will just not be able to enter those areas they don’t have assigned to them as roles. This prevents someone from guessing the password and entering an area they should not.
Rather than setting up “levels” of security, in Enterprise Manager each program or button in RFMS can be linked to a “Role,” and then that “Role” can be assigned to a specific user or a group (and thus to all the users in that group.) For example, if only Salespeople, Managers, and one person at the front desk need access to BidPro, a role called “Open BidPro” can be set up in Enterprise Manager and linked to the BidPro program. This role would then be assigned to a group called “Salespeople” and a group called “Managers,” and the many users in those two groups inherit permission to open BidPro. Then, the role can also be assigned to that one person at the front desk, even though they are not in either group, so they can open BidPro, without having the other privileges that Salespeople or Managers may have in other parts of the system. (NOTE: The linking of Roles to features uses the same Ctrl + Alt + F6 security setup that the password system uses.)
Because the user enters using a unique login ID, rather than a generic password, that many others may share, RFMS is able to keep track of which user made certain changes in the data, for example, who changed the cost on a certain order line. These audit features are customizable, and controlled by the RFMS Administrator inside of Enterprise Manager.
Enterprise Manager is compatible with RFMS Version 10.1 or higher.
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