Claims -Setup

Claims User Guide

To use the claims module, the General Ledger must be installed.

Account Codes

Accounting>General Ledger>Standard Account Codes

Four Standard Account Codes need to be added to provide a clear audit trail of claims activity in the General Ledger. 

RFMS will use these three codes to post credits and debits automatically.  These standard codes are:

• Mill Claims Dues - Current Asset: DEBIT when processed (job costed) and CREDIT when settled (paid)
• Claims in Process - Sales Income or Misc. Income: Credit when processed (job costed)
•  Cost of Claims - Cost of Sales or Misc. Expense: Debit when processed (job costed)

Receipt File (Optional)

Order Entry>Utilities>Setup>Receipt Configuration

Create a receipt file and label it "For Accounting Use Only" or "Claims."

Customer Types(Optional)

Order Entry>Utilities>Setup>Customer Type

Create customer types to help with tracking by using reports.

Some suggestions are

• Claims-Returned
• Claims-Replacement
• Claims-Repair

Salespersons(Optional)

Order Entry>Utilities>Setup>Salespersons

Creating a Claim salesperson helps with tracking of just Claims.

If you use a regular salesperson on a claim, then that salesperson's commission will be affected.