Processing Accounts Payable 1099s in RFMS

  Disclaimer: This information is provided for general reference only. Always verify filing and reporting details with your CPA or tax advisor before submitting forms. Cyncly does not provide tax or legal advice.

Use this article when you need to generate 1099 data for suppliers paid through Accounts Payable and either keep those 1099s in A/P or transfer them into Human Resources for combined year-end processing.

For HR-Based 1099s and combined processing, see Processing 1099s in RFMS.

Generate A/P 1099 Information

Step	Action Items
1. Review Supplier Records	☐ Go to Accounting > File > Accounts Payable > File > Supplier Maintenance.  ☐ Verify each supplier’s Name, Address, and Tax ID (EIN or SSN).  ☐ Check Do Not Print Tax Document for suppliers who should not receive a 1099 (such as corporations).
2. Open the A/P 1099 Utility	☐ Go to Accounting > File > Accounts Payable > File > End of Year > Generate A/P 1099 Information.
3. Set Generation Options	☐ Select the correct Tax Year.  ☐ (Optional) Enter a Minimum Gross Amount to exclude suppliers below the reporting threshold (for example, $600).  ☐ Use the Has Tax ID checkbox to filter for suppliers with valid Tax IDs. Uncheck it to identify missing or incomplete IDs.
4. Generate and Review the Edit Listing	☐ Run the process to create the preliminary A/P 1099 Edit Listing report.  ☐ Review totals and supplier information for accuracy.  ☐ Correct any supplier data, then rerun the process if needed.
5. Finalize A/P 1099 Data	☐ Once verified, regenerate with Has Tax ID checked to create the finalized 1099 data set.
6. Transfer A/P 1099 Data to HR	☐ Go to Accounting > File > Human Resources > File > End of Year > Transfer A/P 1099 Information.  ☐ This moves finalized A/P 1099 data into the HR module for printing and electronic filing.   Note: Converting a 1099-NEC to a 1099-MISC in Accounts Payable
7. Verify and Print	☐ Open Browse W-2/1099 Information in HR to confirm totals.  ☐ Follow the steps in Printing Year-End Tax Forms to generate and distribute supplier 1099 forms.

 Notes

• Do Not Print Tax Document prevents generating forms for suppliers that are exempt from 1099 reporting.
• The Has Tax ID options is helpful for finding suppliers missing a Tax ID. Run the process once with it unchecked to identify gaps, then rerun it with it checked to finalize valid records.
• The Minimum Gross Amount filter can be used to automatically exclude small-sum suppliers.
• Transfer A/P 1099 Information is required before printing or e-filing - A/P 1099 data cannot be submitted directly from A/P.
• Supplier year-to-date totals are not reset as a part of this process.

Next Steps

After transferring the finalized A/P 1099 data to HR:

• Return to Processing 1099s in RFMS to complete the remaining steps — reviewing, editing, and validating all 1099 records.
• Once all records are verified, continue to Printing Year-End Tax Forms and Year-End Electronic Filing & AccuWage to generate and submit your final forms.