Changing the Invoice Status

Go To User Guide - Accounts Payable

Accounting>File>Accounts Payable>Add/Edit Payables>Change Status Button

This selection allows the status of the highlighted A/P invoice to be changed.  Invoices in a FLAGGED status may not be changed.  Click one of the circles to select the invoice.

Option	Explanation
Open	Available if an invoice is on HOLD
Hold	If an invoice is in an OPEN status
Void	If an invoice is in an OPEN or HOLD status

Voiding Invoices

A/P invoices may be voided if they are in an OPEN or HOLD status.  When an invoice is voided, the system date is used for posting to the General Ledger.  A voided invoice may not be un-voided.  To enter the invoice again, modify the invoice number; the system will not allow duplicate invoice numbers for a supplier, although one is voided.

1. Single-click the A/P Invoice you want to edit.
2. Click the Change Status, , button.
3. Select Void from the status box and click OK.
4. Click Yes to "Are you Sure?"

Placing an Invoice on Hold

An A/P invoice may be placed in a hold status or released back to an open status. An invoice may be placed on hold when discrepancies arise. This will exclude the invoice from the flagging process for payment.

1. Single-click the A/P Invoice to edit. Click the Change Status, , button.
2. Select Hold from the status box. 
3. Click OK.