How to: Print a zero Account Payable Check.

Error:

Cause:

Solution:

• Go to Accounting, File, Accounts Payable, Check Writing and Flag Payables.

 

Details:

• Go to Accounting, File, Accounts Payable, Check Writing and Flag Payables.

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Tag both Accounts Payables with the multiple tags

Printing a report on what is tagged, click on the printer with the yellow tag

Then click the printer icon to print checks.

Click OK to print checks. The following messages will display, Confim each Check, saying yes the check will display on the screen for each supplier, saying no the checks will start printing. Then a message box will appear, Did checks print properly? Never click Yes until all checks have been verfied they printed correctly.

Alternately the journal distribution can be used to write a zero dollar check

If a check amount is left at zero, the journal distribution will create an entry for a negative amount to balance this. Be aware of this to prevent zero dollar checks from being printed.

If a check amount is left at zero, when a AP Detail is inserted when the OK button is selected a second Journal Distribution box will pop up with an entry to reverse the entry that was just entered. Since a zero amount was entered for the check amount the system forces the journal distribution to balance. This would require user to edit and enter an account code. System forces the journal to balance. Be aware of this to prevent zero dollar checks from being printed.

Symptoms:How to print a zero AP check.