Item Products Group

The Item Products Group feature allows the following:

Handle item products in the same manner as roll products: a single item record can have multiple colors/description records attached to it.

This allows  printing the Supplier's Item Number on the Purchase Order.

Reduce the number of barcodes on printouts because the item group record will print instead of individual item records.

When the item group record is scanned in Order Entry, a picklist will appear from which the desired item description is selected.

Below are  explanations of how this feature would be set up and adjusted to accomplish the above four points.

A ceramic product called "Design Effects" that is available in 7 colors. The product is entered like this:

First, you should enter a product  record with the basic information, cost, unit of measure, etc. Give the product an item number that represents the "family" group of items (CE8). The Item Number in the above example is the first three characters of the Manufacturer's number (the characters that all of the products in this group have in common). The Item Number can be anything the user wants. But it is suggested that it relate to and easily identifies the product or product family.

Item Group Product Descriptions

Next, click on the Insert icon to add colors/descriptions for each item number in this group. Enter the actual manufacturer/supplier item number on this screen (CE8100)

All of the colors or variations of this product are shown as individual Items in the Color/Description box.

Each product in the Color/Description box must exactly match the other products listed - i.e. they must have the same price, same length and width, etc.

The key to this process is that the Manufacturer's Item Number is placed in the Supplier Item # field.

Entering the Purchase Order for Item Group Products

The Purchasing Module will place the Manufacturer's Item Number (CE8100) that was entered in the Supplier Desc. # field into the new "Supplier Item Number" field. The Manufacturer's Item Number (CE8100) that was entered in the Supplier Item # field will be printed on the PO next to the item number field.

Receiving the Item Group Inventory

On the Receiving Screen - if the option Enable Item Product Groups" is set to yes - the Manufacturer's Item Number (CE8100) will automatically be filled into the Item Number field.

This will ensure specific Inventory Item numbers on each item in a "Product Group".

The Item Group feature does not negate the current Products method (one record for every product). It simply adds another method of entering product records to the existing process. If the system option is set to yes, it should be noted that anything entered into the Supplier Item Number field will be assumed to be the Manufacturer's Item number.