Customer A/R Information

File>Customer Orders>List A/R button or File>Customer Orders>Edit>List A/R

This screen allows access to the Accounts Receivable information menu.  Select the options desired to filter the customer information. This is a very efficient way to access an individual invoice for a particular receivable account.

Report Type

Click one of the options to select the report type.  This controls what types of invoices will be included.

1. Delivered Invoices with Balance
2. Un-Delivered Invoices
   1. The aging is actually the time since the order was entered
3. Section 1 and 2 Combined
   1. Delivered Invoices with Balances and Un-Delivered Invoices combined; no aging is shown because this would be combining two types of dates, the date written for un-billed invoices, with the date delivered for billed invoices.
4. All Account Activity
   1. With All Account Activity selected, aging is now shown.  Balances on written sales will show only in the total column, as they cannot be aged. When viewing All Account Activity, credit memos and add-ons are NOT displayed. Balances on written sales will show only in the total column, as they cannot be aged.
5. All Delivered Invoices
   1. This includes Delivered Invoices with and without a balance.
6. Invoiced But No Delivered

Parameters

Name:

Press F8 to select a customer from the customer list.  To view a listing of all customers, leave the First and Last names blank.

Click the button to the right of the Last Name field to determine whether you want to search for an exact match of the characters typed in, or if you want a "come close" fuzzy match. A fuzzy match is useful if you have customers that are similar in name or closely related.

Exact Match Fuzzy Match

Start Date

The default is 01/01/80 to include all records in the file (since most users do not maintain historical information that far back).  Press F8 to access the on-line calendar or enter a date manually. The date is either the Delivery Date (job costed orders) or the Order Date (Un-Delivered).

Sub Sort

Select either Invoice #, Delivery Date or Order Date.

Stores

Select the option for all or single. If a single store is chosen, use F8 to pick the store

Sales Person

Can be left blank, Click F8 to select a specific salesperson.

Click OK then the A/R information and additional tools will display in the bottom of the screen. Use the scroll bar across the bottom to see additional detail.

Reset

Click the reset button to clear out the parameters and start again.

Go To

Highlight a customer order, click Go To to view the customer order. Any Add ons or credit memos related to this order may also be viewed. To go back, click the cancel button.

View Order

Displays the header and line detail of the highlighted order. Click cancel to go back to the list.

Lines

Highlight a customer order and click the Lines button to view the lines on that order. To go back click exit.

Receipts

Highlight a customer order and click the Receipts button to view all receipts for that order. To go back click exit.

Job Cost

Highlight a customer order and click the Job cost button to view the job cost information for orders that have been job costed at least once.  To go back click exit.

When viewing All Account Activity, credit memos and add-ons are NOT displayed.

Client Management Actions (if available)

A sales lead can be entered for this customer record.

Print

Print a report of the displayed information.