Different types of Inventory Transfers and how they Work

Transfer to Another Roll Number

Only available in roll inventory.

Select the Roll record to adjust by single-clicking on the line.
Select the Adjustments button . The following screen will appear.

Select Transfer for the Adjustment Type field.

Type in New Roll #.

This selection creates a new roll record with a new roll number for the transfer amount created (amount available from the original roll minus the "correct length" entered).

The new record will always show zero as the beginning length or amount received and the used amount will be the amount beginning transferred but as a negative.

Merging Rolls

Select the Roll record to adjust by single-clicking on the line.
Select the Adjustments button. The following screen will appear.

Select Transfer for the Adjustment Type field.

Type the Roll # for the roll to transfer the current material.

Select Yes to transfer another roll.  After doing so, a dialog box will display asking to confirm this move.  Check it carefully to make sure the correct roll is being transferred.

Transfer to Item Inventory (from Roll Inventory) or to Another Item (from Item Inventory)

Select the Roll or Item record to adjust by single-clicking on the line.
Select the Adjustments button. The following screen will appear.

Select Transfer for the Adjustment Type field.

One of the following screens will appear.

Either selection creates a new record in item inventory.

An adjustment record is not created in the job cost file or posted to General Ledger because the inventory was just moved from one location to another.

         

NOTE: If System Reference Number inventory tags are used, a new tag should be created.

Roll to Item Inventory
The new item number will be the same as the original roll number. A roll end or remnant can be moved from roll inventory to item inventory and treated as an individual rug in this way.

It will be placed in product code 03 for rugs with the appropriate name and description. The record will show "1" item received at cost of the yardage times the per yard cost from the original record. The actual size of the remnant will be shown in the comments field.

When transferring roll inventory to item inventory, the following fields may be edited during the transfer process. All other changes must be made through item inventory.

• Product Code
• Location
• Item Number
• Unit Price
• Type
• Comment

Item to another Item
If an item number needs to be changed, this method should be used rather than just editing the item number. Editing the item number will not show in the inventory history.

Transfer to Remove from Inventory

Select the Roll or Item record to adjust by single-clicking on the line.
Select the Adjustments button. The following screen will appear.

Select Transfer for the Adjustment Type field.

Choose the "Remove from Inventory" option that is located under the Transfer Destination field.

This selection reduces the amount available on the original record by the amount originally available, minus the "correct length." Therefore, to remove a roll in its entirety, just enter "0.00" in the "correct length" field. No new inventory records will be created.

A record will be created, however, in the job cost file for the amount of the adjustment. At the time of journal close, decide whether or not this adjustment to be posted to the General Ledger.

If a roll of goods is damaged, requiring the mill or supplier to replace it, remove the old roll and enter the new one using Replacement as the type of adjustment.

Transfer to Another Store

Select the Roll or Item record to adjust by single-clicking on the line.
Select the Adjustments button. The following screen will appear.

Select Transfer for the Adjustment Type field.

Choose the "Transfer to Another Store" option that is located under the Transfer Destination field.

This selection changes the store code and roll number, which, in effect, moves the inventory from one store code to another. An inventory record is automatically created in the destination store.

Two inventory adjustments are created, one to remove the inventory from the source store inventory value and one to add the inventory to the destination store inventory value.