PO Gen Tab #1
Supplier, Style, Color, Roll/Item #, Roll/Cut, Std. Roll Length, Width
These fields are filled in automatically, getting the information from either the Products Record or the Inventory Record, depending upon the category you selected.
Length
The length will export over from the line but may be changed here. Press F8 for the Roll/Cut Comparison table. More than the amount sold on the line may be ordered, and when the goods are received, the amount not used will remain on the inventory record available for sale.
Quoted Cost
Enter the price quoted by the mill or supplier, or, click or press F8 to verify and export cost information from the Products file
Order Total
This field displays the total value of the purchase order line. The total is calculated by multiplying the amount ordered by the quoted price.
Footage Order vs. Roll Order
Enter this information for Electronic orders only. These fields are optional and allow a dealer to specify roll orders or roll balance/footage orders using min/max parameters.
Ordered By
Defaults to salesrep on the order, but can be changed.
Taken By
This is a required field.
Requested Ship Date
A future ship date up to 365 days in advance may be requested. The requested ship date is returned on the electronic PO with the date requested unless the production date is after the requested ship date.
Promise Date
This is a required field. Press F8 for the on-line calendar.
Requested Delivery Date
Comments
Comments can be entered here.
Reference #
The reference number is usually a confirmation of order given to at the time the order is placed. The reference number can be printed on the purchase order, but will not be printed on any reports. This field is a free text field that holds 20 characters.
Run/Dye Lot
The run/dye lot can be manually entered here.
Same Dye Lot
Check to request the same dye lot.
SKU
If a SKU number already exist in Products/Inventory, this field will be populated.
Buy/Sell Quantity
The amount that the product must be purhcased in. This area also gives how much of the product will be purchased on this purchase order. This information must be entered in the Product file or no information will appear.
PO Gen Tab #2
Use as Sidemark
Click in one of the radio buttons to indicate which data field to use as the Sidemark.
Line Notes - Transfer to Purchase Order
Selecting this box will copy any line notes from the customer order to the purchase order record.
Line Notes - Transfer to Inventory
Selecting this box will copy any line notes from the customer order to the inventory record.
Ship-To
If specific ship-to information is entered for the customer order, that ship to information can be imported to the purchase order to keep all pertinent information flowing throughout the RFMS system. Click in the box to select the Ship-to option, additional options become available that allows specifying where the ship to information is imported.
Use Default Selection Method
This option uses the default ship-to setting that is present in the RFMS Inventory module, under the Default PO Ship-To Selection for Auto PO Generation. Whatever is checked there, will apply here.
Builder/Subdivision/Block/Lot
Enter builder information in the space provided or it can be pulled from the customer order for special orders. (This information will be sent to the Supplier on Electronic POs if using Electronic Commerce).
Printing
Click in the Print Purchase Order box to produce a printed copy of the purchase order.
Purchase Order Type
For special purchase order configuration files written by RFMS, click the down arrow to select it. If not, you will use the Standard Purchase Order file that ships with RFMS.
Preview Purchase Order
Click here to view the purchase order on the screen before sending it to the printer.
Printer
Click the ellipsis button to select a different printer than the default printer shown.
Print Options
Click in one or more of the available boxes to print the information contained in those fields.
Standard Messages
Up to 4 standard messages can be selected to print on the purchase order. These are set in Stock Purchase Order Messages. Messages may not be changed or entered through the Order Entry module.
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