Viewing Job Cost Information

This screen displays job cost information for an order that has been job costed at least ONCE without referring to a hard copy.

To access this screen click the View job cost Information button that is located on the toolbar or go to Edit>View Job Cost.

This file also contains records of any orders that have been "un-job costed", displaying the reversing entries. The job cost records are not deleted until the order is deleted during file maintenance.



Status
The status will either be job costed or UN-JOB COSTED.

Date Generated
System supplied. This is the date that the order was job costed. This date is used to produce the Job cost Audit Report.

Invoice #
This will always display the ORIGINAL invoice number for an order, even if overages are attached to that order. The job cost figures will include all attachments, but the original invoice number will display.

Material Charge
This field is the sum of all entries in the material charge field on the original customer order and all attachments. If partially billed, only the material charges that have been job costed will be displayed.

Service Charge
This field is the sum of all entries in the Service field on the original customer order and all attachments. If partially billed, only the Service charges that have been job costed will be displayed.

Misc. Charge
This field is the sum of all entries in the Misc. Charge field on the original customer order and all attachments. If partially billed, only the Misc. Charges that have been job costed will be displayed.

Sales Tax
This field is the sum of all entries in the Sales Tax field on the original customer order and all attachments. If partially billed, only the Sales Tax charges that have been job costed will be displayed.

Misc. Tax
This field is the sum of all entries in the Misc. Tax field on the original customer order and all attachments. If partially billed, only the Misc. Tax charges that have been job costed will be displayed.

Total Charge
The total charge is the sum of the above fields. They are Material Charge, Service Charge, Misc. Charge, Sales Tax and Misc. Tax.

Total Cost
The total cost is the sum of the costs calculated on the order. They are Material Gross Cost, Regular Service, Extra Service, Freight, Misc. Overhead, Sales Tax, Misc. Tax and Use Tax.

Profit %
This is the profit percentage calculated based on the costs of the order. The profit is calculated as follows:
(Net Sale - All Other Charges)  Net Sale {Net Sale = Total Charge - Sales & Misc. Tax}

Profit
This figure is the actual dollar amount of profit for the order. The profit amount is figured by subtracting the Total Cost from the Total Charge.

Tax Category
The tax category that was selected when the order was job costed on the job cost screen.

Material Gross Cost
This figure uses the gross cost on the inventory record at the time the order is job costed for all lines in a "Delivered" status.

Regular Service
If Service Provider Earnings is enabled, the regular Service will be the total of the earnings for all Service Provider Earnings records entered for the order. If Service Provider Earning's is not enabled, the regular service will be the amount manually entered at the time of job costing in the regular service field.

Extra Service
If Service Provider Earnings is enabled, this field will always be zero. If Service Provider Earning's is not enabled, the extra will be the amount manually entered at the time of job costing in the extra service field.

Overhead Margin %
This is the percentage amount that was entered at the time of job costing. When job costing, the default for the overhead margin % will be the margin entered in Configuration.

Misc. Overhead
This is the total of the overhead margin dollar amount plus the Misc. Extra Cost that was manually entered at the time of job costing. The overhead margin is calculated as follows:
(Material Gross Cost  (1 - Overhead %)) - Material Gross Cost
For example: Margin = 5% and Material Gross Cost = $100.00
(100  (1 - .05)) - 100 result: (100 /.95) - 100 result: 105.30 - 100 = $5.30

Sales Tax Base
This number reflects the base set up in either the City List or Store Code.

Sales Tax %
This percentage reflects the percentage set in either the City List or Store Code.

Misc. Tax Base
If the misc. tax is used, this number reflects the base setup in either the City List or Store Code.

Misc. Tax %
If the misc. tax is used, this percentage reflects the percentage set in either the City List or Store Code.

Use Tax Base
The use tax base is total of the GROSS cost from the inventory record for all lines in a "Delivered" status at the time of job costing.

Use Tax %
If use tax is applicable, this percentage reflects the percentage set in either the City List or Store Code. Use Tax is figured if: the City List or Store Code tax method is set for "Use Tax" and there is material AND service on the order or the tax method is Line Tax and Use Tax lines are present on the order.

Use Tax
The use tax amount is calculated by multiplying the Use Tax Base by the Use Tax Percentage.

Tax Method
This is the method for figuring tax from either the City List or Store Code at the time of job costing.

Tax Paid
This field displays the date the PRINT & POST TAX routine was completed for the delivery date range of the order.

State
This is the state that the sales or use tax was paid to for the order.

Additional Commissions on the Job cost Sheet
After job costing a customer order with extra commissions associated, the Job cost sheet will display all commissions paid on this job (the amounts and percentages).

The amounts to be paid can also be seen in the additional commissions tab in pre or estimated job costing.

Note that the Additional Commissions tab displays in blue and shows all extra commissions paid on this job.

Also, note that the commissions payable have been added on the Job cost sheet. The next step in this process will be to go to the Accounting Module and print/post commissions.