The Provider's module is also very useful in keeping a record of all warranty labor, burdens, installation supplies, etc. associated with installation/service costs.
Warranty
A computer-generated invoice can be created at the beginning of each month for "Warranty". As each warranty job is completed service lines to cover that labor can be added. Create corresponding Providers' records so they can be paid for their labor. The invoice should then be run through job costing at the end of the month. Because no money is received for the work done, the total of that invoice can be discounted off through the Post Payment routine and the discount be given a GL account code for "Warranty".
Burdens
A provider record can be created to attach any hidden expenses to the cost of a job. For example, if an hourly crew uses the company truck, the expense of running the truck for that job can be costed to the job by entering a Provider's record for "Burden-Truck" at whatever rate designated. The employer's costs for FICA, etc. can be charged against the job by adding another record for "Burden-Mechanic" for those costs. Enter an employee in payroll named "Burden" and mark as Do Not Pay.
Installation Supplies
If not stocking installation supplies, but are providing them for hourly provider crews, an provider's record for "Burden - Supplies - Carpet", "Burden - Supplies - Vinyl", etc. and a per yard or per square foot rate can be entered to be charged against the job. Enter an employee in payroll named "Supplies" and mark as Do Not Pay. They can also be booked to Cost of Installation at the time the supplies are purchased and then tracked with an overhead factor for each job. While it is highly recommended that this file be used to its full potential, it is not mandatory to track individual provider/service costs. These can be posted as a lump sum to the "misc. extra costs" on the job cost screen and will still be charged against the job.
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