Flag Invoices to be Paid for Check Run

Go To User Guide - Check Writing

Go To User Guide - Accounts Payable

Accounting>File>A/P>Check Writing>Flag Payables

This action flags open payables that are to paid via check, EFT, or online. This action should follow running the Payables by Supplier report.

How To:

1. Enter the ending due date to include for this check run. For example, to pay all invoices through the next week, enter the last day of that week. Be sure to enter the same ending due date as the date entered for the payables by supplier report.
2. Optionally add a supplier, use the F8 button to import from the master suppliers list. Leaving this field blank will include all suppliers by default.
3. Select which stores are to be included for invoices to be paid.
   

    Tip: If a store code is entered, and that store code appears on the bottom distribution of an A/P invoice, the system will consider that invoice for flagging, even if other distributions on the same invoice have different store codes.

4. A list of all invoice that meet the parameters will appear through the Flagging Payables dialog.
5. Left click on the left of a listed invoice to flag it, or select the invoice and use the spacebar to flag it.
6. When flagging payables (if using Direct Deposit), a user can choose to view EFT only, NON-EFT only, or ALL
   

  Note: If there are existing records that have been flagged in a prior flagging session and you never printed checks, you will see a message that indicates you have existing flagged payables.

Toolbar Options

Tool	Explanation
Tagging and Un-tagging	Tag Individual Un-tag Individual Tag All Un-tag All
Edit the Payable	The DISCOUNT and or the DUE DATE may be edited during the flagging process. Highlight the desired invoice and press Enter to edit. Data on flagged payable screen and report shows how many checks are required for the number of payables flagged.
Print Flagged Payables	Print a report of all flagged payables. The number of needed checks will be listed at the bottom of the report.
Print Flagged Checks	Print the checks for all of the flagged payables.
Post the Flagged Payables	When this question appears, if you would like for the payables that are flagged to be posted to the General Ledger before the check is printed, click Yes.  If you would like to wait until the actual check is printed for the payable to be included in the General Ledger, select No.