Print the Checks for Flagged A/P

Go To User Guide - Check Writing

Go To User Guide - Accounts Payable

Accounting>File>Accounts Payable>Check Writing>Print A/P Checks

This options allows you to print checks for the payables that have been flagged to be paid. Optionally, this run can be used for EFT or Online payment as well.

 Tips:

• Before beginning this routine, be sure that checks have been properly loaded and that the printer is ready.
• Checks can be printed for any day in the open GL period or any date in the future. A notice will come up for you to confirm choice of the check date not being in the current month.
  

How To:

1. Select the checking account that funds are to pulled from to make payment.
2. Select the date that is to be on the checks. For EFT or Online this will be the date that the payment is posted. 
3. Select the starting check number. The system defaults to the next number from the last check used in sequential order.
4. Select the printer to be used
5. Enter a payee only if this run is to a single payee.
6. Click OK to print the checks/ run the routine.

Additional Options

• Confirm Each Check Question Dialog
  • When the dialog comes up asking if you want to confirm each check, click Yes to preview each check and confirm them individually. Click No to print the checks without this action.
  • Each check will appear so that the information can be checked. If correct, select Yes. If not, select No.
    
• Did Checks Print Properly? Question Dialog
  • This question lets RFMS know whether to post the checks that were printed or not.  Answer Yes if they were printed properly and answer No if they were not.
  • If the answer is No, the user will be asked if they would like to remove the existing flags.

What happens in the general ledger when the check is written and posted?

The postings in the general ledger are a credit to the bank account and a debit to accounts payable.

Check Writing Information Dialog Field Explanations

Field	Explanation
Checking Account	For more than one bank account, click the down arrow to select the appropriate account for this check.
Check Date	The system date is the default. To change the check date, you can either click the up and down arrows to increment in single days or click F8 to display the on-line calendar.
Starting Check Number	Physically look at your first check to confirm that the entry is correct. The computer will accept a skip of ten checks from the last one in the system to allow for handwritten checks that may not have been posted. If more than ten checks were skipped, you will be notified. IF YOU SKIP MORE THAN 10 CHECK NUMBERS, YOU WILL NOT BE ABLE TO USE THE SKIPPED NUMBERS AT ALL.
Printer	Select the Printer the checks will print to.
Single Payee	If you would like all the tagged checks to be printed to one payee, use F8 and select the correct supplier.
Remittance Printer	Select the Printer the remittance will print to.
Remittance Copies	Select the number of remittance copies that need to be printed.
Check Run, EFT or On-Line	Select which of these options these payments are.
Print Hardcopy of Emailed Remittance	Checking this box allows the emailed remittances to also be printed.