Distributing the Payable

Go To User Guide - Accounts Payable

When adding an A/P invoice, a general ledger distribution must be added. An unlimited number of payable distributions are possible.

Enter the Supplier name, Invoice #, Discountable/Non-Discountable amount.  Click the Insert button, the following screen will appear.

Field	Explanation
Store	Click F8 to select a store code.  It is possible to have different store codes for one invoice.
Account Code	Click F8 to access the chart of accounts and select a general ledger account code to which this distribution amount will be posted. The description of this account code is listed below it.
Sub-Code	To sub-account postings, enter a code here.  The Sub-Code does not actually post anywhere in the general ledger.  They are for reporting purposes only.  The codes can be anything of value to you.  Sub-account code 99 is reserved for use by the system. Entering sub-account code 99 distributes the entry between all the active store codes.
Amount	Enter the amount of this distribution.  For more than one distribution, the system will insert the amount remaining on this invoice in this field.  Either leave the balance, if this is the last distribution or change it to a different amount if you intend on entering more distributions.  The total of all distributions must equal the invoice total at the top of the add A/P screen.
Comment	The comment entered here will print on the Print Journal report.